Smart scheduling for teams
Stop going bananas. Start planning smart.
The smartest scheduling software for businesses with complex rosters.
Schedule your team by skills, dependencies, and availability. Planana combines everything automatically and alerts you to conflicts — so you focus on work, not puzzles.
Planana by the numbers
faster scheduling
0×
Average compared to manual scheduling
fewer scheduling errors
0%
Through automatic skills and conflict validation
teams active
0+
Video production, hospitality, services and more
customer satisfaction
0/5
Average score from active users
Everything you need for error-free scheduling
Skills matching
Dependencies
Availability management
AI scheduling
Conflict detection
Google Calendar sync
Mobile app
Skills matching
Dependencies
Availability management
AI scheduling
Conflict detection
Google Calendar sync
Mobile app
Skills matching
Dependencies
Availability management
AI scheduling
Conflict detection
Google Calendar sync
Mobile app
Skills matching
Dependencies
Availability management
AI scheduling
Conflict detection
Google Calendar sync
Mobile app
WhatsApp notifications
API integration
Microsoft Teams
Forecast integration
Unlimited employees
Scheduling reports
GDPR compliant
WhatsApp notifications
API integration
Microsoft Teams
Forecast integration
Unlimited employees
Scheduling reports
GDPR compliant
WhatsApp notifications
API integration
Microsoft Teams
Forecast integration
Unlimited employees
Scheduling reports
GDPR compliant
WhatsApp notifications
API integration
Microsoft Teams
Forecast integration
Unlimited employees
Scheduling reports
GDPR compliant
Works for every team with complex rosters
From video production to hospitality and from universities to service companies — Planana adapts to your industry.
Video production
Camera, sound, lighting, direction, VFX — schedule which skills must be present on set. Planana automatically matches the right people to the right production.
Events & hospitality
Bar staff, security, setup crew, entertainment — every employee has different tasks and qualifications. Planana keeps the overview.
Planana works for your industry
Every business with skills-dependent scheduling benefits from Planana. From small teams to large enterprises.
Service & installation
Safety certifications, driver's licenses, HVAC specializations — Planana automatically matches the certified technician to the job. No more mismatches.
University & education
Lecturers, courses, rooms, and competency requirements. Planana makes timetable planning simple, even with complex dependencies.
Planana integrates seamlessly with Google Calendar, Microsoft Outlook, Forecast, and more.
See all integrationsGet started in three steps
Add your team & skills
Upload your team members and add skills, certifications, and dependencies to each person. Think driver's license, safety certificate, or specific trade knowledge.
Define jobs & requirements
Create jobs and specify which skills and minimum qualifications are required. Planana uses this information automatically for every scheduling action.
Schedule with one click
Select a date and a job — Planana immediately shows who is available and qualified. Confirm with one click. The team automatically receives a notification via app, WhatsApp, or email.
What our customers say
More than 1,200 teams schedule smarter with Planana
Marjolein de Vries
Head of Operations — EventCrew BV
We used to have weekly discussions about who was available when. With Planana the schedule is always right and everyone immediately knows where they stand. A real game changer for our team.
Sebastiaan Tol
Owner — Techvision Media
We schedule ten to fifteen people per production, each with different skills. Planana sees at a glance who is missing or double-booked. Indispensable for our video productions.
Fatima El-Hassan
HR Manager — ServiceNed BV
Our technicians all have different certifications. With Planana, double bookings and mismatches are a thing of the past. The AI suggestions save us hours every week.
1/3
Choose the plan that fits your team size. All plans include a 14-day free trial.
Starter
For small teams looking to professionalize their scheduling.
/month
15 up to 15 active employees
Skills & dependencies
Employee availability portal
Google Calendar sync
Email notifications
AI scheduling assistant
Conflict detection & alerts
WhatsApp/SMS notifications
All integrations (Forecast, AFAS)
ProfessionalPopular
For growing teams that want to schedule smarter with AI.
/month
75 up to 75 active employees
All Starter features
AI scheduling assistant
Conflict detection & alerts
WhatsApp/SMS notifications
All integrations (Forecast, AFAS)
Scheduling reports & insights
Priority support
Unlimited employees
Enterprise
For large organizations with complex scheduling needs.
Unlimited Unlimited employees
All Professional features
Dedicated account manager
SLA & 99.9% uptime guarantee
On-premise option
Custom integrations via API
Personal implementation support
Multiple locations & sub-accounts
Ready to stop going bananas over your schedule?
Try Planana free for 14 days. No credit card, no hassle — just smarter scheduling from day one.
14-day free trial · No credit card required · Cancel anytime
Scheduling software for teams with complex rosters
Planana is the smartest scheduling software for businesses where skills, certifications, and availability play a crucial role. Whether you run a video production company, manage a hospitality staffing agency, schedule service technicians, or create timetables for a university — Planana ensures the right person is always in the right place.
With the powerful dependencies module, you record which skills, certifications, and licenses each team member has. Per job, you specify what is required. Theo doesn't have a driver's license? Then he will never automatically appear for an assignment that requires transport. That simple.
Planana's AI scheduling assistant analyzes availability, skills, travel time, and work history to automatically suggest the best candidates. You confirm, the system takes care of the rest — including notifications via WhatsApp, SMS, or email.
Planana integrates seamlessly with your existing tools: Google Calendar, Microsoft Outlook, Forecast, and AFAS. Smart scheduling fits into every business process.
