How it works
From team to roster in three steps.
Planana makes complex scheduling simple — by automatically combining skills, dependencies, and availability.
How Planana works
Step 1: Add team & skills
Add your team members and link the right skills, certifications, and dependencies to each employee. Think driver's license, safety certificate, HVAC specialist, or knowledge of specific software. Planana stores this in a central skills matrix.
Step 2: Define jobs & requirements
Create jobs and specify exactly which skills, how many employees, and what minimum certifications are required. Planana uses this information for every scheduling action — completely automatic.
Step 3: Schedule with AI support
Select a date and a job. Planana immediately shows a list of available, qualified employees — sorted by best match. Confirm with one click. The system automatically sends notifications via app, WhatsApp, or email.
Theo has no driver's license — and Planana knows that
Everything included in Planana
One platform for all your team's scheduling needs
Skills & dependencies
Link skills, certifications, and licenses to employees and jobs. Never a mismatch again.
Availability portal
Employees manage their own availability via app or web. Real-time insights for schedulers.
AI scheduling assistant
Automatic suggestions based on skills, location, working hours, and preferences. You confirm, Planana handles it.
Conflict detection
Double bookings and missing qualifications are flagged immediately. Always with an alternative.
Mobile app
iOS & Android app for both schedulers and employees. Notifications via push, WhatsApp, or SMS.
Integrations
Google Calendar, Microsoft Outlook, Forecast, AFAS, and more. Planana fits into your workflow.
Convinced? Try it yourself.
14 days free access to all features. No credit card, no hassle.
